Senior Accountant

JOB SUMMARY

The Senior Accountant supports the efficient operation of Bandit Lites by performing a wide range of accounting, financial, and logistical tasks. This role plays a key part in managing Accounts Payable processes, credit card reconciliations, and corporate travel arrangements, while ensuring accuracy, compliance, and timeliness.

JOB RESPONSIBILITIES AND REQUIREMENTS

Essential Duties and Responsibilities include the following. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

• Understand, abide and instill the philosophy, policies and procedures of Bandit Lites, Inc.
• Coordinate with the Accounts Payable Manager in reviewing, verifying, and processing vendor invoices and employee reimbursements.
• Match purchase orders, invoices, and receiving documents, promptly reconciling discrepancies with relevant departments.
• Monitor accounts to ensure timely vendor payments and resolve issues as needed.
• Review vendor statements monthly to confirm all invoices are processed and properly reconciled.
• Support month-end close activities, including accruals and account reconciliations.
• Maintain strong vendor relationships by addressing outstanding issues and preventing payment delays.
• Collaborate with purchasing, operations, and other teams to resolve invoice and payment discrepancies.
• Manage credit card expense entry and reconciliation for both WEX and Center systems.
• Organize and maintain receipts in Center to ensure accurate expense documentation.
• Coordinate employee travel arrangements (flights, hotels, rental cars) during business hours.
• Manage the corporate hotel and airline accounts for efficiency and cost-effectiveness.
• Process inventory receipt paperwork from warehouse staff.
• Process inventory transfers & allocations.
• Handle travel changes, cancellations and disputes, coordinating with vendors and employees to resolve issues promptly.

Requirements and Expectations

• Strong integrity and ability to handle confidential information.
• Proficiency with accounting software and expense management systems.
• Experience in financial reporting, reconciliations, and accounts payable processes.
• Ability to ensure compliance with internal controls, company policies, and generally accepted accounting principles (GAAP).
• Knowledge of vendor management, payment terms, and dispute resolution.
• Familiarity with corporate travel coordination.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Flexibility to adapt to shifting priorities and provide support across departments.

Preferred Skills

Strong attention to detail with excellent problem-solving skills.  Reliable, punctual, and committed to high work standards.  Ability to work independently, prioritize, and manage multiple tasks effectively.  Excellent verbal and written communication skills.  Strong time management skills with ability to meet deadlines.  Flexibility to adjust to changing priorities and urgent needs.  Physical stamina to meet the requirements of the role.

QUALIFICATIONS

Education: Bachelor’s degree in Accounting, Finance, or related field.

Experience: Minimum 5 years of advanced Accounts Payable experience, preferably in a project-driven industry.